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Microsoft Word Tutorial Microsoft Word Tutorial This tutorial requires a basic understanding of how to use Microsoft Word and focuses only on operations useful for the Word and Excel Assignment The two column sections indicate the desired action on the left side and the steps to achieve it on the right side.
Underlined phrases indicate menu tabs such as Home , italicized phrases indicate menu op- tions such as Font , and bolded phrases indicate actions within each menu option such as Font Size. This is located in the Home bar under Styles and contains a number of options. It is recommended that the Title style be used for titles, Heading 1 be used for section headings and Heading 2 be used for subheadings. Other styles can be used as desired.
To apply a style: Add text then highlight the line by moving the cursor over to the left margin until it changes to a white arrow. Left click next to the text to highlight, then go to the Styles bar in the Home tab and select the desired style. This method can be used to apply styles to headings and other text.
Simply follow the highlighting steps then select your desired style. To preview a style, highlight the text then hover the cursor over the style. The style will be temporarily applied to the highlighted text until the cursor is moved. Breaks A useful formatting element in Word is breaks. Breaks are used to insert new pages or sections into a document and preserve formatting within sections. In the Insert tab under Pages, select Page Break. For example, page number format often varies throughout a document.
Section breaks allow the page number component of the document to have multiple formats throughout. This action creates a section break on the next page, and formatting for the next section can be done independently from previous sections.
Adding a next page section break automatically adds a page break. Note that it is essential to add a next page section break when changing page number formatting within a document. Professional reports include all of these elements for quick reference for the reader. These can be created automatically in Word if Quick Styles are used to format headings, subheadings, titles and captions. For a List of Tables, select Table instead.
These instructions will only work if Quick Styles is used for formatting headings and subheadings. Page Numbers Page numbers are used in all professional reports to improve ease of locating information within the document. As mentioned, general formatting for Engineering reports has no page number on the title page, roman numerals starting at i for tables of contents and figures, and Arabic numbers starting at 1 for the report body. Section specific formatting requires a few more steps.
These steps may have to be altered or omitted depending on specific formatting requirements. First, format document with section breaks: Add next page section breaks in the document between sections that will have different formatting. Next, add page numbers: As described previously. To add Roman numerals to a section: Double click the header of the first page of the section to select it. In the window that opens, use the Number Format drop down menu to select Roman numerals.
Follow the same process for any subsequent sections to switch to any other numbering format. To remove number from title page: Select header on title page. This will leave the header blank on the first page only. To add text such as last name next to numbers: Double click the header and type next to the number.
Changes to one header will appear on every page, regardless of section breaks, except for the first page if the Different First Page box is checked.
Equation Editor In engineering reports it is often useful to include equations that are relevant to the analysis. To insert equations easily into a document, use Equation Editor. Type your equation in the box that appears. The following keyboard shortcuts are particularly useful for generating equations quickly in Word.
References in IEEE It is often necessary for engineers to use information found online and in texts, which necessitates using citations. Citation management tools make this process more accurate and efficient.
While this tutorial only outlines the use of the Microsoft Word citation management tool, other tools such as Zotero, RefWorks, and Mendeley, are appropriate. It is important to be aware that no citation management tools are perfect.
Whenever citations are generated using a citation management tool, they should be closely compared with the appropriate citation style guide to ensure they follow the correct format. For example, when referencing in APA Style, all citations should be reviewed to ensure they follow the format described in the official Publication Manual of the American Psychological Association.
Complete all manual changes after your reference list is complete. In the Microsoft Word citation management tool, the Source Manager is used to cite material not written by the authors of the document. The Source Manager saves sources and can be used to generate references lists and add citations to text. To use these functions, sources must be saved in the Source Manager. The style of citations can be selected in the Citations and Bibliography bar in the Styles drop down menu.
Generally, APA format is used. A new window will come up. Select the type of source in the drop down menu and fill as much information into the manager as possible. Select OK to add to the current list of sources.
Be mindful of how you are entering the information in the Source Manager. Detailed instructions describing how to correctly enter information for the most common types of sources have been included below.
In the References tab under Citations and Bibliography select Insert Citation and double click the citation to place it. In text citations should always be placed at the end of a sentence before the period.
Each sentence containing information published by another author should be cited. It is not sufficient to cite the last sentence in a paragraph containing information from one source. This will automatically insert a list of References into the document. Ensure that the list that is generated is appropriately formatted and the list of numbers is properly aligned. The following outlines, in detail, how to properly input information into the Microsoft Source Manager to ensure that citations are generated in proper APA format.
In the Type of Source drop-down menu select Journal Article. To enter the author names: 1. Do NOT simply type the author names into the Author field. Instead, click Edit next to the Author field. Starting with the first author listed on the journal, type their first, middle, and last names into the appropriate fields.
Select Add. Repeat this process for all authors of the journal in order. Click OK. To enter the journal title: 1. Simple type the full journal title into the Title field. To enter the journal name: 1. Instead, research the abbreviated journal name and type this into the Journal Name field.
All journals have abbreviated names that can very easily be found online. To enter the year, pages, volume, and issue: 1.
Simply type the year, page range, volume, and issue into their respective fields. Ensure that the citation generated in your References section follows proper APA format. Adjust if necessary. In the Type of Source drop-down menu select Book. Starting with the first author listed on the book, type their first, middle, and last names into the appropriate fields. Repeat this process for all authors of the book in order.
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